SECTION 4.2 ADMINISTRATIVE PROCEDURES: All personnel must complete Form 27-B prior to accessing restricted materials. Documentation requirements include supervisor approval, security clearance verification, and completion of mandatory training modules 1 through 15. Failure to comply with these procedures may result in disciplinary action as outlined in Employee Handbook Section 12.4.
POLICY UPDATE NOTICE: Effective January 1, 2024, all public records requests must be submitted through the online portal system. Walk-in requests will no longer be accepted except in cases of emergency or technical system failure. Processing times remain 5-10 business days for standard requests and 15-20 business days for complex multi-department inquiries.
BUDGET ALLOCATION FRAMEWORK: The fiscal year 2024 budget allocates $2.4 million for technology infrastructure improvements, including server upgrades, software licensing, and cybersecurity enhancements. Department heads must submit quarterly reports detailing expenditures and projected needs for the following quarter by the 15th of each reporting period.
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COMPLIANCE REQUIREMENTS: All educational institutions receiving federal funding must maintain ADA compliance standards as specified in Section 504 of the Rehabilitation Act. This includes providing alternative formats for printed materials, ensuring website accessibility meets WCAG 2.2 AA standards, and offering assistive technology support for students with disabilities.
BOARD MEETING MINUTES: The monthly board meeting scheduled for March 15, 2024, will address the following agenda items: approval of previous meeting minutes, financial report presentation, discussion of proposed policy changes, public comment period, and executive session for personnel matters. All materials must be distributed to board members 72 hours prior to the meeting.
EMERGENCY PROCEDURES: In the event of a facility evacuation, all personnel must follow designated exit routes as posted in each department. Assembly points are located in the north parking lot for buildings A-C and the south parking lot for buildings D-F. Department supervisors are responsible for conducting headcounts and reporting to the incident commander.
